Approved by: Basketball Manitoba Board of Directors
Approval Date: April 1, 2026
Effective Date: April 1, 2026
1. PURPOSE
Basketball Manitoba recognizes that the screening of coaches is a vital component of providing a safe, positive and secure sport environment for all participants.
Basketball Manitoba has a responsibility to take reasonable measures to protect athletes and other participants involved in its programs, activities, competitions and events.
The purpose of this Policy is to establish a consistent screening process that:
a. identifies individuals who may pose a risk to athletes, participants or Basketball Manitoba;
b. establishes screening requirements based on the responsibilities and level of risk associated with different coaching roles;
c. provides a fair, consistent and confidential process for reviewing information identified through screening;
d. ensures Basketball Manitoba meets or exceeds the minimum coach screening requirements established by Sport Manitoba;
e. supports Basketball Manitoba's commitment to Safe Sport and the Rule of Two; and
f. establishes ongoing screening responsibilities for coaches throughout their involvement with Basketball Manitoba.
2. APPLICATION OF THIS POLICY
This Policy applies to every individual aged 18 or older who is registered, appointed, employed, contracted, authorized or otherwise recognized as a coach by Basketball Manitoba or who coaches a team or athlete participating in a Basketball Manitoba program or activity where Basketball Manitoba requires coach registration.
This includes, where applicable:
a. community and recreational coaches;
b. club coaches;
c. competition coaches;
d. Basketball Manitoba camp and clinic coaches;
e. Basketball Manitoba Provincial Team coaches;
f. Manitoba Games coaches;
g. Canada Games coaches;
h. performance coaches;
i. professional or paid Basketball Manitoba coaches; and
j. other individuals whom Basketball Manitoba determines are functioning substantially in a coaching role.
Basketball Manitoba may apply comparable screening requirements to team personnel, staff, contractors, volunteers or other individuals whose responsibilities place them in a position of trust or authority or provide significant access to athletes.
An individual who refuses or fails to satisfy the screening requirements applicable to their role will not be eligible to act in that role until the requirements have been completed and approved.
3. DEFINITIONS
The following terms have these meanings in this Policy:
Athlete
An individual of any age who participates, trains or competes in basketball.
Background Check
A Criminal Record Check conducted through Basketball Manitoba's approved online screening provider.
Child Abuse Registry Check (CARC)
A search of the Province of Manitoba Child Abuse Registry. Under this Policy, a CARC is not a general Basketball Manitoba coaching requirement and is required only in connection with Manitoba Games or Canada Games participation when required by the applicable Games or Sport Manitoba screening process.
Coach
An individual aged 14 years or older who is authorized or recognized by Basketball Manitoba or an affiliated basketball organization to provide instruction, leadership or direction to athletes.
Community Coach
A coach working primarily with athletes in a community, recreational or developmental environment.
These programs generally operate locally and typically involve limited travel.
Competition Coach
A coach working with athletes or teams participating in organized league, tournament or championship competition.
These coaches may travel with athletes within Manitoba or outside the province and may have greater responsibility for athletes without direct parent or guardian supervision.
Criminal Record Check (CRC)
A search of applicable Canadian police information systems to identify criminal convictions and other information permitted to be disclosed as part of the applicable Criminal Record Check.
Basketball Manitoba uses Triton Canada as its standard online provider for Criminal Record Check screening.
Manitoba Games / Canada Games Coach
A coach appointed or selected to participate as part of a Basketball Manitoba team or delegation attending the Manitoba Games or Canada Games.
Additional screening requirements established by Sport Manitoba, the applicable Games organization or other governing authority may apply to these positions.
Participants
All categories of individuals participating in Basketball Manitoba programs, activities or events, including athletes, coaches, officials, staff, contractors, volunteers, managers, administrators and other individuals subject to Basketball Manitoba policies.
Performance Coach
A coach working within a Provincial Team, high-performance, targeted athlete development or comparable Basketball Manitoba performance program.
Professional Coach
An individual employed or contracted on a full-time, part-time or recurring paid basis to coach athletes or deliver basketball programming.
Respect in Sport
The Respect in Sport for Activity Leaders program or successor program recognized by Sport Manitoba and Basketball Manitoba.
Rule of Two
The Safe Sport practice whereby reasonable efforts are made to ensure that an athlete is not placed in a potentially vulnerable situation with only one coach or responsible adult present.
Screening Committee
The individual or group appointed by Basketball Manitoba to review screening concerns and determine an individual's eligibility under this Policy.
Screening Disclosure Form - VIEW FORM HERE
An annual declaration through which an individual discloses relevant criminal, disciplinary or other screening information.
Triton
Triton Canada, Basketball Manitoba's approved online Criminal Record Check screening provider.
Vulnerable Participant
An individual who, because of age, disability or other circumstances, may be at increased risk of harm, abuse or exploitation.
4. SCREENING PRINCIPLES
Screening is an ongoing process and does not end once an initial Criminal Record Check has been completed.
Screening requirements will reflect the degree of trust, authority and access associated with the coaching role.
When assessing the level of risk associated with a coaching position, Basketball Manitoba will consider factors including whether the coach:
a. has direct or unsupervised access to athletes;
b. works with minors or other Vulnerable Participants;
c. travels with athletes;
d. participates in overnight travel with athletes;
e. transports athletes;
f. has access to athlete accommodation or change-room environments;
g. exercises significant authority over athlete selection, advancement, playing opportunities or participation;
h. handles money or organizational assets; or
i. operates without regular parent, guardian or other adult supervision.
Regardless of the assigned risk category, all adult coaches subject to this Policy are required to complete a Criminal Record Check through Triton.
5. LEVELS OF RISK
5.1 Low Risk
A Low Risk coach generally operates in a community setting with regular parent, guardian or adult presence and has little or no opportunity to be alone with an athlete.
Examples may include short-duration recreational or introductory developmental programs.
5.2 Medium Risk
A Medium Risk coach has regular contact with athletes and may have a greater degree of responsibility or authority but generally operates in an environment where other coaches, parents or responsible adults are present.
Examples may include:
a. community coaches participating in longer-term programs;
b. assistant coaches;
c. camp or clinic coaches;
d. developmental program coaches; and
e. other coaches who regularly interact with athletes but do not normally have independent responsibility for travel or overnight supervision.
5.3 High Risk
A High Risk coach has significant authority over athletes or has the potential for direct access to athletes without parent or guardian supervision.
Examples include:
a. travelling club coaches;
b. Provincial Team coaches;
c. Manitoba Games coaches;
d. Canada Games coaches;
e. performance coaches;
f. coaches responsible for overnight travel; and
g. professional or paid coaches with significant authority over athletes.
6. SCREENING AND TRAINING REQUIREMENTS
Basketball Manitoba has established the following minimum screening requirements.
| Coaching Role | Level of Risk | Screening and Training Requirements | Frequency |
|---|---|---|---|
| Coach/helper under age 18 | Low | Respect in Sport requirement for low-risk coaches (coaches/helpers under the age of 18.); Rule of Two; appropriate supervision; applicable orientation or training; references may be required | As required |
| Adult Community/Recreational Coach | Low/Medium | Respect in Sport; Rule of Two; Triton Criminal Record Check; Screening Disclosure Form | RIS and CRC every five years; Disclosure Form annually |
| Club/Competition Coach | High | Respect in Sport; Rule of Two; applicable NCCP requirements; Triton Criminal Record Check; Screening Disclosure Form | RIS and CRC every five years; Disclosure Form annually |
| Camp/Clinic Coach or Instructor | Medium/High | Respect in Sport; Rule of Two; applicable NCCP requirements; Triton Criminal Record Check; Screening Disclosure Form | RIS and CRC every five years; Disclosure Form annually |
| Provincial Team/Performance Coach | High | Respect in Sport; Rule of Two; applicable NCCP training/certification; Triton Criminal Record Check; Screening Disclosure Form | RIS and CRC every five years; Disclosure Form annually |
| Professional/Paid Basketball Manitoba Coach | High | Respect in Sport; Rule of Two; applicable NCCP training/certification; Triton Criminal Record Check; Screening Disclosure Form | RIS and CRC every five years; Disclosure Form annually |
| Manitoba Games / Canada Games Coach | High | Respect in Sport; Rule of Two; applicable NCCP training/certification; Triton Criminal Record Check; Screening Disclosure Form; Child Abuse Registry Check when required by Sport Manitoba or the applicable Games screening process | RIS and CRC every five years or more frequently if required; Disclosure Form annually; CARC according to Games requirements |
Basketball Manitoba may impose additional screening or training requirements where warranted by:
a. the nature of the program;
b. the responsibilities of the position;
c. the requirements of Sport Manitoba;
d. the requirements of Canada Basketball;
e. Manitoba Games or Canada Games requirements; or
f. another applicable governing authority.
Basketball Manitoba may require an updated Criminal Record Check at any time where circumstances warrant, regardless of the normal five-year renewal period.
7. TRITON CRIMINAL RECORD CHECK PROCESS
Basketball Manitoba uses Triton Canada to administer its online Criminal Record Check screening process.
Adult coaches who require screening under this Policy must complete the Criminal Record Check using the Basketball Manitoba-approved Triton process.
Basketball Manitoba may provide coaches with a registration link, access code, invitation or other instructions required to initiate their Triton Criminal Record Check.
The coach is responsible for accurately completing all required information and identity verification steps.
The Criminal Record Check must be completed before the coach is considered fully screened and eligible unless Basketball Manitoba has expressly granted provisional participation under Section 18 of this Policy.
A Criminal Record Check completed through Triton will normally remain valid for five years from the date of completion, subject to:
a. the individual's continuing duty to disclose changes;
b. the annual Screening Disclosure Form;
c. any requirement for more frequent screening imposed by Basketball Manitoba; or
d. additional requirements applicable to a particular program or event.
Basketball Manitoba may require a coach to complete a new Triton Criminal Record Check before the five-year period expires if:
a. Basketball Manitoba becomes aware of information that reasonably warrants further screening;
b. the individual discloses a criminal charge or conviction;
c. another governing body requires a more recent check;
d. the individual is being considered for a position involving substantially greater risk or responsibility; or
e. Basketball Manitoba determines that an updated check is reasonably necessary to meet its duty of care.
8. COACHES UNDER 18 YEARS OF AGE
Basketball Manitoba does not normally recognize an individual under 18 years of age as the sole responsible adult coach of a team.
Individuals under 18 may participate in assistant coach, junior coach, leadership or helper roles when appropriately supervised.
Basketball Manitoba will not normally require a Criminal Record Check from a coach or helper under the age of 18 because checks involving minors do not provide the same level or type of information as adult criminal record screening.
Basketball Manitoba may instead require up to two references and any additional screening or supervision measures considered appropriate.
A coach or helper under the age of 18 must operate under the supervision of an adult who has satisfied Basketball Manitoba's applicable screening requirements.
Basketball Manitoba understands that it may not request or require access to a youth criminal record except as permitted by law.
9. RESPECT IN SPORT
Adult coaches subject to this Policy must complete Respect in Sport for Activity Leaders or another equivalent program expressly recognized by Basketball Manitoba and Sport Manitoba.
Respect in Sport certification must be renewed according to the applicable Sport Manitoba renewal cycle, currently every five years.
Coaches are responsible for providing sufficient information to Basketball Manitoba to verify their Respect in Sport certification.
10. RULE OF TWO
All coaches are expected to follow the Rule of Two and other Safe Sport practices established by Basketball Manitoba and Canada Basketball.
Screening does not replace the Rule of Two or other athlete protection practices.
A successful Criminal Record Check does not eliminate the need for appropriate supervision, boundaries, policies, training and responsible coaching practices.
11. ANNUAL SCREENING DISCLOSURE
Coaches may be required to complete a Screening Disclosure Form annually.
The Screening Disclosure Form requires the coach to disclose relevant changes or circumstances that have arisen since their previous screening.
Annual disclosure helps Basketball Manitoba maintain an ongoing screening process between scheduled Criminal Record Check renewal dates.
12. CONTINUING DUTY TO DISCLOSE
Every coach has a continuing responsibility to immediately notify Basketball Manitoba if, after completing their screening, the coach:
a. is charged with a criminal offence;
b. is convicted or found guilty of a criminal offence;
c. becomes subject to a peace bond, restraining order, prohibition order or similar judicial restriction relevant to the coaching role;
d. becomes the subject of a sanction, suspension or restriction imposed by a sport organization or other governing body;
e. is dismissed or removed from a position because of allegations or findings of serious misconduct; or
f. experiences another change that would make information previously provided through the screening process inaccurate or incomplete.
A coach must not wait until their next Criminal Record Check or annual Screening Disclosure Form to report a material change.
Failure to disclose such a change may result in immediate suspension from coaching activities and further discipline under Basketball Manitoba policies.
13. FALSE, INACCURATE OR MISLEADING INFORMATION
A coach who knowingly provides false, incomplete, inaccurate or misleading information during the screening process may immediately be declared ineligible or suspended.
The matter may also be addressed under Basketball Manitoba's applicable Discipline and Complaints Policy.
Basketball Manitoba may require the individual to complete a new screening process before becoming eligible to participate again.
14. SCREENING ADMINISTRATION
Basketball Manitoba staff may administer routine screening, including:
a. issuing or managing Triton Criminal Record Check invitations;
b. confirming completion of required Criminal Record Checks;
c. recording validity and renewal dates;
d. confirming Respect in Sport completion;
e. receiving Screening Disclosure Forms;
f. monitoring compliance with screening requirements; and
g. identifying whether a screening result requires additional review.
Where screening does not reveal a concern, Basketball Manitoba staff may confirm the individual's eligibility without referring the matter to the Screening Committee.
A screening result that identifies an alert, conviction, charge, sanction, material disclosure or other concern must be referred for further review.
15. SCREENING COMMITTEE
The Basketball Manitoba Board of Directors shall appoint a Screening Committee consisting of either one or three individuals.
Where reasonably practical, Basketball Manitoba should use three individuals when reviewing a significant or contested screening matter.
Members of the Screening Committee must:
a. maintain strict confidentiality;
b. act impartially;
c. disclose any actual or potential conflict of interest;
d. withdraw from a matter where their impartiality may reasonably be questioned; and
e. make decisions based on the safety and best interests of Basketball Manitoba and its participants.
The Screening Committee may obtain assistance from independent experts where appropriate, including:
a. legal counsel;
b. law enforcement;
c. risk-management professionals;
d. Safe Sport specialists;
e. volunteer screening specialists; or
f. other qualified individuals.
16. BACKGROUND CHECK ALERTS AND FURTHER REVIEW
If a Triton Criminal Record Check, Screening Disclosure Form or other screening process identifies a concern, the individual's approval may be placed on hold pending review.
During the review, Basketball Manitoba may temporarily prohibit or restrict the individual from:
a. coaching;
b. travelling with athletes;
c. transporting athletes;
d. having unsupervised contact with athletes;
e. participating in overnight activities; or
f. performing other duties relevant to the identified risk.
A temporary restriction or suspension pending review is an administrative risk-management measure and does not constitute a finding of misconduct.
The Screening Committee may request additional information, including:
a. an explanation from the individual;
b. court or police documentation where appropriate;
c. references;
d. evidence relating to completion of a sentence, court order or other requirement;
e. information concerning rehabilitation or changed circumstances;
f. information from a previous employer, sport organization or governing body where legally permissible; or
g. other information reasonably required to complete the assessment.
The individual will normally be provided with a reasonable opportunity to provide relevant information before a final decision is made.
17. RELEVANT OFFENCES AND SCREENING CONCERNS
The existence of a criminal charge or conviction does not necessarily make an individual unsuitable for every coaching role.
The relevance of the information to the responsibilities and risks associated with the position must be assessed.
Matters that will normally require further review include, but are not limited to:
a. offences involving violence or assault;
b. threats, criminal harassment or stalking;
c. sexual offences or sexual misconduct;
d. offences involving children, youth or Vulnerable Participants;
e. offences involving child sexual abuse material;
f. impaired driving, dangerous driving or other serious motor vehicle offences, particularly where the coaching role may include transporting athletes;
g. trafficking or serious drug-related offences;
h. theft, fraud, financial dishonesty or breach of trust, particularly where the role involves responsibility for money or property;
i. weapons offences;
j. offences involving exploitation, abuse or neglect;
k. repeated criminal conduct;
l. breaches of court orders or conditions;
m. disciplinary findings or sanctions imposed by a sport governing body relating to maltreatment, harassment, abuse, discrimination, violence or other serious misconduct; and
n. dismissal or removal from a coaching, employment or volunteer position for conduct reasonably relevant to athlete or participant safety.
This list is not exhaustive.
18. RISK ASSESSMENT
When reviewing a screening concern, the Screening Committee will determine whether there is a reasonable basis to believe the individual may pose an unacceptable risk to Basketball Manitoba or its participants.
Factors to be considered include:
a. the nature and responsibilities of the coaching role;
b. the age of the athletes;
c. the vulnerability of the athletes or participants;
d. whether the role involves unsupervised contact;
e. whether the role involves travel;
f. whether the role involves overnight accommodation;
g. whether the coach will transport athletes;
h. whether the coach has financial responsibilities;
i. the nature and seriousness of the conduct identified through screening;
j. whether the conduct involved a child or Vulnerable Participant;
k. the amount of time that has passed since the conduct;
l. the individual's age at the time of the conduct;
m. whether the conduct was isolated or part of a pattern;
n. the sentence, sanction or penalty imposed;
o. compliance with sentencing, treatment, rehabilitation or other requirements;
p. evidence of rehabilitation or changed circumstances;
q. references and subsequent conduct;
r. the individual's honesty and cooperation during the screening process; and
s. any other factor reasonably connected to participant safety or the integrity of Basketball Manitoba.
19. SCREENING COMMITTEE DECISIONS
Following its review, the Screening Committee may:
a. Approve
Approve the individual for the coaching position without conditions.
b. Approve With Conditions
Approve the individual subject to conditions considered appropriate to manage an identified risk.
c. Deny
Determine that the individual is not eligible for the coaching position.
Conditions may include, but are not limited to:
a. enhanced supervision;
b. prohibition against transporting athletes;
c. prohibition against overnight accommodation responsibilities;
d. adherence to enhanced Rule of Two requirements;
e. restrictions on particular duties;
f. additional education or training;
g. periodic reporting or monitoring;
h. limitations on travel;
i. limitations on access to particular participants; or
j. a requirement for more frequent Criminal Record Checks.
A coach must comply with every condition imposed as a requirement of continued eligibility.
Failure to comply with imposed conditions may result in immediate suspension or withdrawal of approval.
20. MANITOBA GAMES AND CANADA GAMES SCREENING
Manitoba Games and Canada Games coaching positions may be subject to additional screening requirements established by Sport Manitoba, the applicable Games organization or another governing authority.
In addition to Basketball Manitoba's normal coach screening requirements, a coach selected for a Manitoba Games or Canada Games role must complete any additional screening required for participation in those Games.
Additional Games screening may include a Child Abuse Registry Check (CARC).
Basketball Manitoba does not require a Child Abuse Registry Check as part of its standard screening process for community, club, competition, camp, Provincial Team, performance or professional coaches unless the individual is participating in a Manitoba Games or Canada Games role where such a check is specifically required.
Where a Manitoba Games or Canada Games screening process requires a CARC, the coach must satisfy the applicable Games requirement before being eligible to participate in that Games role.
If a required Child Abuse Registry Check confirms that the individual's name appears on the Child Abuse Registry, the individual will not be eligible to participate in that Manitoba Games or Canada Games coaching role.
An individual who believes Child Abuse Registry information is incorrect must address the matter through the appropriate provincial authority before their Games eligibility can be reconsidered.
Basketball Manitoba may not waive a mandatory Manitoba Games or Canada Games screening requirement imposed by Sport Manitoba or another applicable governing authority.
21. WRITTEN DECISIONS
Where an individual is denied eligibility or approved subject to conditions, the Screening Committee will provide the individual with written notice of the decision.
The notice will provide sufficient information regarding the reasons for the decision while protecting confidential information and the privacy of other persons.
Basketball Manitoba's Board of Directors may be advised of the outcome where necessary for governance or risk-management purposes.
Detailed criminal or personal screening information will not be distributed to members of the Board or other persons unless reasonably necessary.
22. APPEALS
A Screening Committee decision may only be appealed where an appeal is available under Basketball Manitoba's applicable Appeal Policy.
An appeal does not automatically suspend or delay the effect of the Screening Committee's decision.
Screening requirements specifically imposed by Sport Manitoba, Manitoba Games, Canada Games or another governing authority cannot be waived through Basketball Manitoba's appeal process where Basketball Manitoba does not have authority to alter the requirement.
23. DELAYS AND PROVISIONAL PARTICIPATION
Coaches are expected to complete all required screening before beginning their coaching role.
Basketball Manitoba recognizes that delays or administrative issues may occasionally occur in completing a Criminal Record Check.
Basketball Manitoba may permit an individual to participate provisionally where:
a. the individual provides evidence that the required Triton Criminal Record Check has been initiated;
b. an interview or additional assessment has been completed if requested;
c. satisfactory references are provided if requested;
d. the individual remains subject to the Rule of Two and appropriate supervision; and
e. Basketball Manitoba determines that provisional participation does not create an unreasonable risk.
Provisional participation will not normally permit an individual to:
a. have unsupervised access to minors;
b. assume sole responsibility for overnight supervision;
c. transport athletes without another screened adult present; or
d. perform another high-risk activity identified by Basketball Manitoba.
Basketball Manitoba may withdraw provisional approval at any time.
Provisional approval does not replace the requirement to complete the Triton Criminal Record Check.
24. RECOGNITION AND RENEWAL OF CRIMINAL RECORD CHECKS
Basketball Manitoba's standard Criminal Record Check process is completed online through Triton.
Basketball Manitoba may determine whether a recently completed criminal background check from another recognized source can be accepted in exceptional circumstances.
In making such a determination, Basketball Manitoba may consider:
a. the type and scope of the check;
b. the date the check was completed;
c. whether Basketball Manitoba can reasonably verify its authenticity; and
d. whether the check provides information equivalent to Basketball Manitoba's Triton screening requirement.
Basketball Manitoba retains the right to require completion of a new Triton Criminal Record Check notwithstanding the existence of another check.
Criminal Record Checks will normally be renewed every five years.
The five-year renewal period does not remove the coach's responsibility to complete annual disclosure requirements or immediately report relevant changes in circumstances.
25. RECORDS AND CONFIDENTIALITY
Screening information is confidential and will be handled in accordance with Basketball Manitoba's Privacy Policy and applicable law.
Access to detailed screening information will be limited to individuals who require the information to administer this Policy.
Basketball Manitoba will maintain appropriate administrative records confirming:
a. whether a Criminal Record Check has been completed;
b. the date of the Criminal Record Check;
c. the expiry or renewal date;
d. whether Respect in Sport requirements have been satisfied;
e. whether required annual disclosure has been completed;
f. whether the individual was cleared or referred for further review;
g. Screening Committee decisions;
h. conditions imposed on eligibility; and
i. relevant correspondence relating to a screening review.
Basketball Manitoba will avoid retaining copies of detailed criminal record information longer than reasonably necessary once the contents and validity have been reviewed, except where retention is required for:
a. an active screening review;
b. legal obligations;
c. disciplinary proceedings;
d. litigation or anticipated litigation; or
e. another legitimate organizational purpose.
Screening information will not be distributed or used for commercial purposes.
Information may be disclosed where:
a. required by law;
b. necessary for legal or disciplinary proceedings;
c. necessary to protect the safety of participants;
d. authorized by the individual; or
e. otherwise permitted under Basketball Manitoba's Privacy Policy.
26. OTHER SAFE SPORT REQUIREMENTS
Criminal Record Checks and screening are only one component of participant protection.
Coaches must also comply with Basketball Manitoba's applicable:
a. Code of Conduct and Ethics;
b. Safe Sport policies;
c. Rule of Two requirements;
d. Respect in Sport requirements;
e. NCCP coach education and certification requirements;
f. Discipline and Complaints Policy;
g. Athlete Protection requirements;
h. Privacy Policy; and
i. other coach registration, education or program requirements established by Basketball Manitoba.
Successful completion of screening does not constitute a guarantee that an individual will be appointed to a coaching position.
Basketball Manitoba retains discretion over coach appointment, registration and program participation separate from the screening process.
27. POLICY COMPLIANCE
Eligibility to coach is conditional upon continued compliance with this Policy.
Basketball Manitoba may suspend a coach's eligibility while investigating or reviewing information relevant to screening.
Failure to comply with screening requirements may result in:
a. denial of coach registration;
b. suspension of coach registration;
c. removal from a Basketball Manitoba team roster;
d. removal from Basketball Manitoba programs or activities;
e. restrictions or conditions being imposed on participation; or
f. disciplinary proceedings under another applicable Basketball Manitoba policy.
28. REVIEW AND APPROVAL
This Policy shall be reviewed at least annually or sooner if required because of:
a. changes to Sport Manitoba minimum screening standards;
b. amendments to applicable legislation;
c. changes in Basketball Manitoba's Criminal Record Check process or Triton services;
d. changes in Safe Sport requirements;
e. recommendations arising from an incident or policy review;
f. changes to Basketball Manitoba programs or operations; or
g. changes to Manitoba Games or Canada Games screening requirements.
Amendments require approval in accordance with Basketball Manitoba's governance requirements.
APPENDIX A
BASKETBALL MANITOBA SCREENING DISCLOSURE FORM - VIEW FORM HERE
Personal Information
Full Legal Name:
Other Names Previously Used:
Date of Birth:
Current Address:
City/Province/Postal Code:
Email:
Phone:
Basketball Club/Program:
Coaching Position:
DISCLOSURE QUESTIONS
1. Criminal Convictions
Have you ever been convicted of a criminal offence for which a record suspension or pardon has not been granted?
☐ Yes
☐ No
If yes, provide the following information:
Offence:
Year:
Court/Jurisdiction:
Penalty/Sentence:
Additional Information:
2. Outstanding or Pending Criminal Matters
Are any criminal charges, warrants, judicial orders, peace bonds, probation orders, prohibition orders or other criminal proceedings currently outstanding or pending against you?
☐ Yes
☐ No
If yes, explain:
3. Sport or Other Disciplinary Sanctions
Have you ever been disciplined, suspended, sanctioned, restricted or otherwise found responsible for misconduct by a sport organization, educational institution, professional body, employer, private tribunal or government agency?
☐ Yes
☐ No
If yes, provide:
Organization:
Date:
Nature of Finding or Sanction:
Outcome/Penalty:
Additional Information:
4. Dismissal or Removal
Have you ever been dismissed, terminated or removed from a coaching, employment or volunteer position because of allegations or findings involving abuse, maltreatment, harassment, discrimination, violence, sexual misconduct, ethical misconduct, financial misconduct or another matter relevant to participant safety?
☐ Yes
☐ No
If yes, explain:
5. Relevant Civil Matters
Has a civil court made a finding, judgment or ruling against you, or have you entered into a settlement, concerning conduct that could reasonably be relevant to coaching, athlete safety or your responsibilities within sport?
☐ Yes
☐ No
If yes, explain:
CERTIFICATION
I certify that the information provided in this Screening Disclosure Form is accurate, truthful and complete.
I understand that I have a continuing responsibility to immediately inform Basketball Manitoba of any change in circumstances that would alter any response provided on this form.
I understand that providing false, incomplete or misleading information, or failing to disclose a relevant change in circumstances, may result in the suspension or removal of coaching responsibilities and/or disciplinary action.
Name:
Signature:
Date:
PRIVACY STATEMENT
By completing and submitting this Screening Disclosure Form, I consent to Basketball Manitoba collecting, using and disclosing my personal information as reasonably necessary to administer its Coach Screening Policy, determine eligibility to participate in Basketball Manitoba activities, administer membership and program services, and satisfy applicable Safe Sport, sport governance and legal obligations.
Basketball Manitoba will protect screening information in accordance with its Privacy Policy and applicable law.
Basketball Manitoba will not distribute personal information collected through the screening process for commercial purposes.
APPENDIX B
SCREENING REQUIREMENTS – QUICK REFERENCE
ALL ADULT BASKETBALL MANITOBA COACHES
Required:
Criminal Record Check completed online through Triton
Respect in Sport
Rule of Two compliance
Annual Screening Disclosure
Applicable NCCP requirements based on coaching role
Immediate disclosure of relevant changes in circumstances
CRIMINAL RECORD CHECK RENEWAL
Triton Criminal Record Check:
Every five years, unless Basketball Manitoba requires an updated check sooner.
RESPECT IN SPORT RENEWAL
Every five years, or according to the current Sport Manitoba requirement.
SCREENING DISCLOSURE
Annually.
CHILD ABUSE REGISTRY CHECK
A Child Abuse Registry Check is not a standard Basketball Manitoba coach screening requirement.
A CARC is required only where specifically required as part of the screening process for a:
Manitoba Games coaching position; or
Canada Games coaching position.
Those coaches must comply with the additional screening requirements established by Sport Manitoba and/or the applicable Games organization.
Basketball Manitoba
145 Pacific Avenue
Winnipeg, Manitoba R3B 2Z6
204-925-5775
basketballmanitoba.ca
Policy approved by the Basketball Manitoba Board of Directors on September 27, 2021. Amended November 29, 2021, September 23, 2024, January 27, 2025 and April 1, 2026.